Course Outline

1-Day Introduction Microsoft Powerpoint training course

This course will enable you to create presentations from scratch and modify existing presentations with confidence.

Target Audience

Any staff needing to create or manage presentations


To enable staff to create presentations from scratch and modify existing presentations with confidence.


A basic knowledge of Microsoft packages and windows would be useful


Topics Covered

Creating a PowerPoint Presentation

  • Starting Microsoft PowerPoint
  • Normal View
  • Creating a Presentation
  • Saving a Document
  • Maintain Backward Compatibility
  • Importing a File

The Quick Access Toolbar

  • Adding Common Commands
  • Adding More Commands with the Customize Dialog Box
  • Adding Ribbon Commands or Groups

Formatting Microsoft PowerPoint Presentations

  • Selecting a Slide Layout
  • Adding Text
  • Adding Text from a Text File or Word Outline
  • Formatting and Editing Text
  • Formatting Text as WordArt
  • Creating Bulleted and Numbered Lists
  • Formatting Text Placeholders
  • Formatting Text into Columns
  • Adding Slides to a Presentation
  • Duplicating an Existing Slide
  • Deleting Slides
  • Hiding Slides

Working with Images

  • Adding Images to a Slide
  • Inserting a Picture
  • Inserting Clip Art
  • Capturing and Inserting a Screenshot
  • Editing an Image
  • Formatting Images
  • Adding Effects to an Image
  • Applying a Style and Cropping an Image
  • Grouping and Ungrouping Images
  • Arranging Images
  • Adding Shapes
  • Apply Borders to a Shape
  • Modify Shape Backgrounds
  • Aligning and Grouping Shapes
  • Apply Styles to a Shape
  • Create a Custom Shape
  • Displaying Gridlines for Shapes
  • Adding Text to Shapes in Columns

Working with Tables and Charts

  • Inserting a Table
  • Formatting Tables
  • Importing Tables from External Sources
  • Inserting a Chart
  • Formatting a Chart
  • Modifying Chart Type
  • Adding Legends to Charts
  • Modifying Number or Rows and Columns
  • Importing Charts from External Sources

Finalizing Microsoft PowerPoint Presentations

  • Checking Spelling
  • Accessing Different Views of a Presentation
  • Changing the View to Grayscale
  • Changing Page Setup Options
  • Exercise: Viewing the Presentation
  • Organizing a Presentation in Sections
  • Inserting Section Headers
  • Adding Transitions to Slides
  • Adding Multiple Transitions
  • Modifying Transition Options
  • Adding Speaker Notes
  • Printing Speaker Notes
  • Running a Slide Show
  • Configuring Slideshow Resolution
  • Printing a Presentation
  • Printing Selections
  • Printing in Grayscale

Microsoft PowerPoint  New Features

  • Presenter View Changes
  • Object Smart Guides
  • Exercise: Using PowerPoint Smart Guides
  • Customizing Presentations
  • Applying a Theme
  • Previewing and Selecting a Theme
  • Customizing a Theme
  • Saving a Custom Theme
  • Setting a Default Theme
  • Applying a Background Style
  • Apply a Built-in Background Style
  • Modify Slide Backgrounds
  • Create and Apply a Background Style
  • Adding a Footer
  • Controlling Page Numbers
  • Arranging and Printing Sections
  • Using Sections
  • Removing Sections
  • Printing Sections

Presentation Masters

  • Working with the Slide Master
  • Slide Layouts
  • Formatting Slide Masters and Layouts
  • Adding a Watermark to Your Presentation
  • Adding Slide Numbers Using the Slide Master
  • Inserting a New Slide Master
  • Preserving a Slide Master
  • Modifying the Notes Master
  • Modifying the Handout Master
  • Adding a Header and Footer to Notes and Handouts

Working with Special Effects

  • Animating Text and Objects
  • Working with the Animation Painter
  • Setting Animation Timing
  • Animating a Chart
  • Presentation

Using SmartArt

  • Inserting SmartArt Graphics
  • Modifying SmartArt Graphics
  • Resizing/Repositioning a SmartArt Object
  • Resize a SmartArt Shape
  • Reverse Direction
  • Resize a SmartArt Graphic
  • Reposition a SmartArt Graphic
  • Inserting Text into a SmartArt Object
  • Creating SmartArt from a List
  • Formatting Text in a SmartArt Object
  • Adding Shapes to a SmartArt Object
  • Ungrouping SmartArt Objects


  • Creating a Photo Album
  • Adding Captions
  • Applying a Theme to Your Album
  • Customizing an Album
  • Inserting Sounds and Video
  • Inserting a Sound File
  • Inserting a Video File
  • Adjusting Media Window Size
  • Inserting a YouTube Video
  • Editing Media Clips
  • Editing an Audio Clip
  • Editing a Video Clip
  • Link to External Media

Setting up the Slide Show

  • Setting up a Custom Show
  • Configuring Slide Show Resolution
  • Creating a Hyperlink
  • Adding an Action Button
  • Jumping to Another Presentation
  • Using Rehearse Timings
  • Navigating within a Slide Show
  • Annotating a Presentation
  • Creating a Presenter-Independent Slide Show
  • Setting Up a Slide Show to Repeat Automatically

Outlines and Slides

  • Exporting Notes and Handouts to Word
  • Setting Handout Print Options
  • Exporting an Outline to Word
  • Saving a Presentation as an Outline
  • Saving a Slide as a Graphic

Managing Multiple Presentations

  • Merging Multiple Presentations
  • Reusing Slides from Other Presentations
  • Viewing Multiple Presentations
  • Tracking Changes in PowerPoint
  • Discarding Changes from Specific Users
  • Managing Comments

Sharing and Securing a Presentation

  • Sharing a Presentation with a Remote Audience
  • Embedding the Fonts in a Presentation
  • Inspecting the Presentation
  • Removing Presentation Metadata
  • Checking for Accessibility Issues
  • Checking for Compatibility Issues
  • Packaging a Presentation for CD
  • Using the PowerPoint Viewer
  • Encrypting a Presentation
  • Adding a Digital Signature
  • Marking a Presentation as Final
  • Granting Permissions
  • Compressing Pictures
  • Sending a Presentation in PDF Format